DIY Accountability

Frustrated with city's data system, teachers build their own

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Created by teachers at the High School for Telecommunication, DataCation collects and analyzes student data, rivaling the city's own database.

When he began teaching at a Bronx high school, Jesse Olsen found the school had a large blind spot when it came to taking attendance.

If a student came to class for the first half of the school day and then skipped out, she’d go down in the official record as being present for the full day. The information holes made it impossible for teachers to know what their students’ true attendance was like, Olsen said.

A new, sophisticated database known as ARIS, for Achievement Reporting and Innovation System, might have been just the thing to solve the problem. But the system only let schools see how many days a student had missed, not how many classes they were skipping.

So Olsen took matters into his own hands, drawing on his computer science training to build an attendance system for his school, Validus Preparatory Academy.  In doing so he joined a growing number of teachers who don’t rely on the city’s data tools to track student information.

Brought into the city’s public schools in 2008 as a major initiative of Chancellor Joel Klein, ARIS cost $80 million to make. It debuted at the same time that Klein began to ask teachers to keep close track of student data and use it to adjust their instruction.

To do that, teachers would need more data. But even after recovering from some of its early glitches, ARIS continues to disappoint. Teachers complain that it offers them too little information and parents say it’s hard to access.

To meet the demand for data, some teachers and schools have created their own content management systems and are selling the products to other public schools.

Olsen’s program, called Impact, has an online attendance system that updates instantly and allows teachers to add comments on students’ behavior. Seeing that ARIS only includes students’ final course grades, he added an online gradebook that shows how students did on individual assignments, how well they’ve learned certain skills, and what work they still need to complete.

Impact is now in 21 New York City schools, which pay between $10 to $25 per student for a year of service. Teach for America recently began using it to track how some of its members’ students’ perform.

“I think when tools are made for districts, New York being the superlative example of a big district, they can only be so useful because they have to generalize,” Olsen said. “They have to make it work for the young and the old, the new and traditional.”

“What you emerge with is a tool that works for everybody but it barely does anything,” he said. “Schools should have a choice. The DOE should say here’s a number of recommended partners, we just need the data, you pick the tool that works in your way.”

Olsen’s suggestion comes at exactly the same time that the city is rethinking how schools use ARIS.

Deputy Chancellor for accountability Shael Suransky said the city will begin piloting a new version of the program called ARIS Local in some schools next spring. Teachers will be able to enter data on students’ progress on reading assessments and chapter tests that the current database doesn’t include.

“What we want in the long run is for ARIS to be a platform like the iPhone is a platform, where people can develop applications and they can draw the data from our central system and format it into easy to use ways,” he said. “ARIS is the first step on that path.”

On candidate for app creation might be DataCation, which emerged several years ago from teachers at the High School of Telecommunication Arts and Technology in Brooklyn. Created with a focus on the No Child Left Behind law’s requirements, the program allows schools to track students’ progress toward graduation, their schedules, and their grades.

The Telecommunication teachers sold DataCation to a company called CaseNEX, which also bought a scheduling program called Skedula that was developed by a former programmer at Herbert Lehman High School.

Last year, about 30 city schools purchased DataCation, a sleek program that lets schools do everything from scheduling classes and tracking credit accumulation to predicting their results on the federal government’s accountability system. The full suite can cost $8,500, but even in the midst of budget cuts, schools are finding ways to cover the expense.

Most DataCation clients are high schools, and many are struggling schools that the city or state could close if their graduation rates don’t rise. For them, being able to single out a group of low-performing students and focus on them is a matter of survival.

“It’s designed to really catch kids that are not identified using any other tools and to monitor their progress and make sure that info is available in a timely manner, not three semesters later,” said CaseNEX CEO Marsha Gartland. “It’s a pretty simple concept, but it can bring a whole new level of order to a school that’s been lacking it.”

One of DataCation’s most popular features allows parents to log in and see their children’s recent grades, attendance, and missing work. Parents can also do this on the ARIS website through the Parent Link, but there’s less information and it’s older.

In another case, a group of staff members at Leon Goldstein High School in Brooklyn formed the LMG Data Group to sell data management software to other schools. Their clients buy FileMaker, an Apple software product, and then the group sets up a customized data aggregation and display program based on what the school wants. This year, nine schools will use the software.

Goldstein Principal Joseph Zaza said the program began in 2006 as an experiment and a way for the school to know more about its students than the DOE’s software would permit.

‘We’ve done a lot more than just track student data,” Zaza said. “We use it to track student behavior. Deans put in behavioral problems and when a student doesn’t behave — doesn’t have a photo ID or is cutting class — then immediately the system emails that information to the guidance counselors and myself so that everybody is informed.”

The school also uses FileMaker to track how many hours of community service its students have done and the software has cut down on the number of lost books by linking students’ ID numbers to the books’ bar codes.

Schools are charged based on the complexity of their data demands, with one-time prices ranging from $5,000 to $40,000.

Busing Ban

As school districts push for integration, decades-old federal rule could thwart them

PHOTO: RJ Sangosti/The Denver Post
Several districts across the country want to use federal money to pay for school buses as part of their desegregation plans. A federal spending restriction could get in the way.

In Florida, officials plan to use federal money to shuttle students across vast Miami-Dade County to new science-themed magnet programs in a bid to desegregate several schools.

In South Carolina, a tiny district west of Myrtle Beach intends to spend federal funds on free busing for families who enroll at two predominantly black schools, hoping that will draw in white and Hispanic students.

And in New York, state officials want to deploy federal school-improvement money to help integrate struggling schools, believing that may be the secret to their rebirth.

But each of these fledgling integration efforts — and similar ones across the country — could be imperiled by obscure budget provisions written during the anti-busing backlash of the 1970s, which prohibit using federal funding for student transportation aimed at racial desegregation. The rules have been embedded in every education spending bill since at least 1974, as Rep. Bobby Scott of Virginia pointed out in September when he tried unsuccessfully to remove the provisions from the latest appropriations bill.

The rules are “a relic of an ugly history when states and school districts across the nation resisted meaningful integration,” said Scott, the top Democrat on the House education committee, during a floor speech where he called the persistence of the rules “morally reprehensible.”

After Scott’s amendment to eliminate the provisions was blocked, advocates are now working behind the scenes to convince members of the Senate from both parties to strike the rules from the latest spending bill during negotiations. More than 40 integration advocates and experts have signed onto a letter to lawmakers calling for the anti-busing language to be removed, and members of that coalition plan to meet with lawmakers in the coming days.

Advocates are especially worried about funding for magnet programs, like those in Miami and the South Carolina district, which rely on special science or art offerings or rigorous academic courses to draw students of different races into the same school — a choice-based approach that has become the primary way districts now pursue desegregation.

This is the first year districts that receive federal magnet-school grants are allowed to spend some of that money on transportation, after Congress changed the rules as part of its education-law overhaul in 2015. Among the 32 districts that received a total of nearly $92 million in magnet grants this year, at least six plan to use some of that money for transportation, according to their applications.

Now, just as those funds are about to flow to busing — which many families insist upon before they will enroll their children in magnet schools across town — the decades-old spending restriction could cut them off, advocates warn.

That could create a major problem for districts like Miami-Dade County.

It hopes to attract students from across the district to three heavily black and Hispanic schools by launching magnet programs that focus on zoology, cybersecurity, and mobile-app development, according to its application. To pull that off, it requested $245,000 for buses next year since, as the application notes, the “most limiting factor” for many families is “the cost associated with transporting their child to the magnet school.”

The district in Lake City, South Carolina wants to pull new families from different neighborhoods into an elementary school and a middle school that suffer from sagging enrollment and intense poverty. Previous recruitment efforts that didn’t provide transportation amounted to “failed attempts,” the district said in its application.

However, if the anti-busing provisions are not removed from the next federal spending bill, they would cancel out the new rule allowing those districts to spend some of their magnet money on transportation (though districts could still use local funds to fill in the gap). As such, magnet-school representatives are pushing hard for lawmakers to remove the provisions during budget negotiations.

“We’re hoping this doesn’t see the light of day,” said John Laughner, legislative and communications manager at Magnet Schools of America, an association of magnets from across the country. He plans to discuss the issue with lawmakers next week.

Beyond magnet schools, other desegregation efforts could be undercut by the anti-busing provision, which was included in a spending bill for fiscal year 2018 that the House approved and one the Senate has yet to vote on.

At least one state — New York — listed socioeconomic and racial integration among the ways it could intervene in low-performing schools under the new federal education law. In addition, New York officials announced a grant program this week where up to 30 districts will receive federal money to develop integration plans.

Advocates fear the anti-busing rule could disrupt any of those plans that require transportation and aim to reduce racial segregation. (New York education officials said they did not want to speculate on the impact of a spending bill that hasn’t been approved.)

A Democratic Congressional aide who has studied the issue said the provision could even block federal funding for planning or public outreach around desegregation programs that involve busing, not just busing itself.

Either way, advocates say the provision could dissuade districts from using the new education law, the Every Student Succeeds Act, to pursue integration — even though research suggests that student achievement on tests and other measures improve when they attend less segregated schools.

“We shouldn’t have this,” said Philip Tegeler, a member of the National Coalition on School Diversity, which is leading the charge to remove the restriction. He added that the provision stemmed from mandatory desegregation busing of an earlier era: “It’s clearly an anachronism that doesn’t really fit any more with what states and districts are doing voluntarily.”

A U.S. education department spokeswoman said Secretary Betsy DeVos would be bound to enforce any funding prohibitions that Congress approves, though she noted that state and local funds are not subject to the same restrictions.

Negotiators from the House and Senate must still agree on a single spending bill, which would go before the full Congress for a vote. Until then, lawmakers have voted to temporarily extend 2017 spending levels through December. It’s possible Congress will pass another extension then, meaning a final deal — and a decision on the anti-busing language — may not arrive until early next year.

In the meantime, advocates are pressing lawmakers like Sen. Lamar Alexander, the Republican chairman of the Senate education committee who helped craft ESSA, with the argument that the anti-busing provision limits the flexibility and local control the law was meant to provide districts.

Margaret Atkinson, a spokeswoman for the senator, would not say whether he is open to removing the provision, but said he would continue working to ensure ESSA “is implemented as Congress intended.”

The anti-busing language — found in two sections of the current appropriation bills — prohibits using federal funds for transportation “to overcome racial imbalance” or “to carry out a plan of racial desegregation,” or forcing students to attend any school other than the one closest to home. (A separate education law contains a similar restriction, but ESSA exempted magnet schools from it.) The provisions emerged in the early 1970s, just after the Supreme Court ruled that busing students to schools outside their own racially isolated neighborhoods was an appropriate tool for school desegregation.

At the time, many white parents raged against what they called “forced busing.” In response, the U.S. House of Representatives passed at least one law annually from 1966 to 1977 meant to curb school integration, according to historian Jason Sokol, and in 1974 the full Congress voted in favor of an anti-busing amendment to an education bill. The restrictions in the current spending bills appear to have originated around the same time.

The attacks on busing reflect how crucial free transportation is to school desegregation, said Erica Frankenberg, a professor at Pennsylvania State University who studies segregation. Busing was included in guidelines outlining how districts should comply with desegregation requirements in the 1964 Civil Rights Act, and later upheld by the Supreme Court, she pointed out.

More recently, studies have shown that non-white parents are more likely to opt into magnet schools when they provide transportation, and that magnets that don’t offer busing are more likely to enroll students of a single race, Frankenberg said. Yet, many politicians remain reluctant to endorse busing for desegregation — which may reflect a deeper ambivalence, she added.

Resistance to busing, she said, “is a very politically acceptable way to be opposed to integration.”

Yes and No

In a first, New York officials reject 2 proposed charter schools, but sign off on 5 for New York City

PHOTO: Geoff Decker
Charter-school advocates staged a rally outside the state capitol building 2015.

New York’s top education policymakers voted Monday to approve five new charter schools in New York City – but, for the first time, rejected two proposed charters.

The moves by the state Board of Regents sent a mixed message on charter schools. While the Regents have approved more this year than at any point since 2013, the rejections suggest they won’t rubber stamp applications – even those, like the two shot down Monday, that have earned the state education department’s blessing.

Four of the approved schools will be based in the Bronx, and one in Staten Island. (Technically, Monday’s vote is preliminary and the board must finalize its decision at Tuesday’s full-board meeting.)

A new charter high school on Staten Island plans to enroll a significant number of students with disabilities — an area of great need in a borough where a quarter of students have some disability. Students will have the opportunity to graduate with as many as 60 college credits through a partnership with St. John’s University.

The Bronx charters include a new elementary school that will serve high-functioning students on the autism spectrum, an all-boys middle school inspired by an Obama-era program aimed at uplifting young men of color, and a high school for students who have fallen behind academically.

The final Bronx school is KIPP Freedom, slated to open in 2018, which will mark the first time the national network has opened a new school in New York City in six years.

“The community has tremendous support for the charter,” said Board of Regents Chancellor Betty Rosa about KIPP, who suggested the school could even help reduce segregation if sited in the right location.

The two schools the board rejected would have been located in districts in Mount Vernon, in Westchester County, and Homer, in upstate New York.

Board members raised concerns about the applications, including that their curriculums were not very innovative. They also worried that the schools would drain resources from their surrounding districts, potentially forcing them to cut extracurricular programs from traditional schools.

Regent Judith Johnson, who represents the Mount Vernon district, expressed concern that the school only planned to serve students grades 6-8, while the district is moving towards a model that keeps children in the same school from kindergarten through eighth grade. She suggested waiting to see how the district’s efforts pan out.

“I would suggest this is premature,” Johnson said. “I’m not going to support this at this time.”

The vote comes as top state officials have been skeptical of charter schools and policies regulating them.

At past meetings, Regents have wondered aloud whether the schools are serving their fair share of high-needs students. And Board of Regents Chancellor Betty Rosa and State Commissioner MaryEllen Elia have been on a warpath against a new policy that will allow some charter schools to certify their own teachers.

However, those concerns have not stopped the Regents from approving new charter schools. During a low point for approvals in 2015, when the state approved only four charters, few applications made it past the education department’s vetting process and to the board for final approval.

Since then, there has been a steady uptick in approvals. The board signed off on seven new schools last year, and is set to approve at least eight this year. (The board, which typically accepts applications in two or three rounds each year, approved three schools earlier this year.)

State education department officials on Monday also presented new ways to evaluate charter schools and decide whether they should remain open, based on proposals that the Board of Regents floated last month.

The additions to the state’s “Charter School Performance Framework” could include measures of student chronic absenteeism, the schools’ suspension rates, and the results of student and staff surveys. In previous meetings, Regents have also suggested surveying families who decide to leave charter schools.

Charter schools are already required to meet certain enrollment and retention targets, or to make “good faith efforts” to reach them. The state also considers the quality of a school’s curriculum and its outreach to families.

At Monday’s meeting, some Regents proposed adding yet another measure: whether charter schools are sharing innovative practices with the district schools.

“If the original intent [of charter schools] was to create opportunity for innovation,” said Regent Johnson, “we have to decide now, after those twenty plus years, did that happen?”