Who Is In Charge

Instead of outsourcing, IPS hires Jamal Smith as athletic director

PHOTO: Alan Petersime
The Indianapolis Public School Board hired a new athletic director, abandoning a proposal to outsource the athletic department.

Indianapolis Public Schools hired Jamal Smith as district athletic director tonight, abandoning a proposal to outsource management to a private company led by Smith.

Smith will leave his position as head of the Indiana Civil Rights Commission to join IPS as the full-time athletic director. The private company that Smith leads — the FLOwens Group, LLC — will not have a contract with the district.

Smith will earn $110,000 per year as athletic director, about $65,000 less than the price tag that was proposed for his company to manage the department. Under the initial contract, FLOwens Group would manage the department for two years for $285,000.

“I thought it was a great proposal — something that we considered, something we brought forth to commissioners, that we were strongly considering,” said Superintendent Lewis Ferebee. “After he presented to the board and thought about it more, (he) decided that he could better serve the district as an employee, and we were happy with that news.”

(Read: IPS might outsource athletic director job and oversight of sports programs.)

When Smith presented his proposal to manage the department through his company at an IPS Board meeting Sept. 22, it was met with skepticism from several board members. But tonight the board approved hiring Smith without dissent.

“My concern was that there wasn’t enough information initially. We didn’t see the details,” said board member Mary Ann Sullivan. “If you … know what you’re paying but you don’t know what you’re getting, you don’t know if you’re getting a deal.”

Earlier on Friday, Smith went before the Indiana Ethics Commission, which determined that accepting a position with IPS did not present a conflict of interest, Ferebee said.

Smith will take over for the interim district athletic director on Jan. 4, according to the personnel report.

As assistant coach for the basketball team at Arsenal Tech High School, Smith helped build a team known for student athletes who also were heavily involved in community and winning basketball games. Arsenal won the district’s first state title in decades in 2014.

When he presented his initial plan, Smith said that he hoped to get more kids involved in sports and other extracurricular activities — from music and arts programs to new ventures like student-managed concussions at sports games.

“I think it’s exciting that we’ve already heard that he has some really innovative ideas and wants to do some things that are kind of beyond what maybe traditionally are done by athletic directors,” Sullivan said. “I’m happy that he’s interested in being part of team IPS.”

mea culpa

This is the letter of apology that Adams 14 leaders never sent

Adams 14 leaders took a close look at district data during an October meeting. (Photo by Yesenia Robles, Chalkbeat)

Looking back on years of poor performance, leaders in the Adams 14 school district considered taking a rare step: saying sorry. But an apology letter to the community was never signed nor sent out.

Chalkbeat obtained a copy of the September letter that district administrators and board members were to have signed.

“Despite our well-intentioned tactics to get the district out of turnaround, six generations of school boards and four different superintendents and their administrations (including the current leadership) have not worked well together,” the draft letter states. “As a result, our various and conflicting priorities, coupled with the constant turnover and organizational disarray, have produced unacceptable results.”

The letter was written as administrators in the long-struggling suburban district learned that, for the eighth year in a row, students had not met state expectations in reading and math, and the district likely would face additional state sanctions. Multiple sources told Chalkbeat there was internal disagreement about the wording and tone of the letter. Several different drafts were presented, but without agreement, none were finalized or published.

District leaders did not respond to a request for comment about the draft letter.

The district has been working on improving community engagement with a consultant, Team Tipton.

The school board recently agreed to a $150,000 contract for the second phase of a two-year process “proven to be a transformational tool to help the district overcome historical dysfunction, drive a sense of integration and alignment, and set the platform for future success,” according to the resolution approved by the board.

A Team Tipton analysis of community opinion found a high level of distrust for the district, but also optimism about the future.

Some board members and the consultant team have prodded district officials to think more critically about the district’s performance, but many administrators in the district disagree with negative portrayals.

On Wednesday, district officials will explain their plans for improving student performance to the State Board of Education, whose members have the authority to order external management or more drastic interventions.

Here’s the letter in its entirety:



checking in

How do you turn around a district? Six months into her tenure, Sharon Griffin works to line up the basics.

PHOTO: Caroline Bauman
When Sharon Griffin became the latest leader of the Achievement School District in June, she said one of her biggest priorities would reconnecting the state-run district with the community it serves most — Memphis.

In a crowded room at a community center in a north Memphis neighborhood, the leader of Tennessee’s turnaround district takes a microphone and addresses the parents and students gathered.

“I’m here because we care deeply about your students, and we know we can do better for them,” Sharon Griffin told the crowd. “We have to do that together.”

This would be one of more than three dozen community events in Memphis that Griffin would speak at during her first six months on the job. The gatherings have ranged from this parent night in Frayser to a luncheon with some of the city’s biggest business leaders. And Sharon Griffin’s message remained unchanged: Stay with us, we’re going to get better.

“One of my biggest goals was getting our communities to think differently about the district,” Griffin told Chalkbeat this month. “People only interact with the superintendent or the central office when there’s an issue. We want to meet people where they are and tell them what we are going to do for them.”

When Griffin became the latest leader of the Achievement School District in June, she said one of her biggest priorities would be reconnecting the state-run district with the community it serves most — Memphis.

Griffin, a turnaround veteran from Memphis, has been assigned the task of improving academic performance and the public perception of the state district. Originally created to boost the bottom 5 percent of schools academically, the district of charter operators has struggled to show improvement. Of the 30 schools in the district, nine have climbed out of the bottom 5 percent.

Griffin’s efforts are in line with what Education Commissioner Candice McQueen asked her to prioritize: recruit and support effective educators, improve collaboration with schools and in doing so, plan strategically with them.

But first she’s doubling down on improving the way the district functions – such as making sure that the district is in compliance with federal and state grants, and that teachers have the certifications they need to teach certain courses. And that’s taken more time than expected.

Researchers, as well as community members and parents, have said that the district should be seeing greater academic progress after six years. Griffin told Chalkbeat that one of her big priorities will be helping the district better its teaching workforce, which she believes will help improve test scores. In the most recent batch of state test scores, not a single Achievement School District elementary, middle, or high school had more than 20 percent of students scoring on grade level in English or math.

But first, she needed to go on a “listening tour.”

“I’ve been to more meetings than I can count, because I wanted people to get to know me in this role, but more importantly, because I wanted to hear from those in our schools about what’s working and what’s not,” Griffin said. “Now, I get to take what I’ve heard and learned and create action steps forward.”

Griffin said those action look like “better customer service for our charters and our families.” That means Griffin has been focusing on improving communication with the district’s central office, one of the longstanding problems she has heard about from operators. She’s also striving to improve the quality of the district’s teacher workforce, and making facilities safer and more usable.

Griffin’s task will be a mammoth one, and she told Chalkbeat that part of her strategy for getting it done revolves around her new central office team. She said that getting the office running smoothly has taken up a large portion of her time during these early months in the job – especially establishing the revamped office so her charter operators can better communicate with the district. A year ago, more than half of 59 central office staff positions were slashed – and Griffin’s team of four is now even smaller.

“We’re still small but mighty,” Griffin said. “But I wanted our charters to know where to go with a problem or a question. Same for parents. We had heard they didn’t know where to go. That’s changing.”

Some charter operators have already benefited from the change. Dwayne Tucker, the CEO of LEAD Public Schools, said the district has become more responsive this year and more respectful of charter operators’ time. LEAD runs two turnaround schools in Nashville, the district’s only outside of Memphis

“Previously, we’d get a request for data or information that needed a 24-hour turnaround because someone just realized that it needed to be fulfilled,” Tucker said. “Versus looking at us as the customer and planning so we didn’t need to drop everything. There’s more of a customer-service focus happening on ASD leadership now.”

Griffin’s also been turning to charter operators like LEAD for lessons learned – specifically about teacher recruitment and retention. She said she wants to see what charters are doing well and replicate those practices across the district. When Griffin visited Tucker at LEAD this fall, he said they talked mostly about hiring practices.

“She asked us a lot of questions about the teachers we’re looking for,” Tucker said. “We know that our teachers need to have a sense of purpose to do this work, because a turnaround environment is very hard work.”

Earlier in the year, Griffin also turned to the Memphis-based Freedom Prep, which runs one turnaround school, for lessons learned in retaining teachers.

“Our retention rate in the ASD in the past has not been great,” Griffin said. “I’m the third superintendent in six years, so you can imagine what the teacher retention rate is. Freedom Prep is one of the schools that has had a higher retention rate. Why? They’re focused on teacher support.”

A goal for Griffin during the first month or so as chief was to establish an advisory team of local parents, students, and faith leaders – and that hasn’t happened yet. But Griffin says the team is being assembled now, and that their input would be a big factor in the future.

Collaboration is key for Griffin, who is known for bringing groups with different interests together to find common ground.

“My goal is to work us out of a job,” Griffin said. “When we have empowered all of our teachers and leaders to build capacity within schools, the hope is that they won’t need us anymore.”